University Archives

Collection Policy

Our Record-Keeping Process

The Western New England University Archives collects the non-current records of administrative offices, academic departments, and student organizations that have continuing value to the University. The Archives seek out records created in the process of the University carrying out its goals and missions, and that reflect the character and culture of the campus.

iMaterial collected includes, but is not limited to:


  • Yearbooks, course catalogs, brochures, The Westerner, The Review of Art and Literature, promotional material

Administrative Departmental/Organizational Records

  • Annual reports, correspondence, meeting minutes and agendas, budget summaries, policy and procedure manuals, planning documents, project reports

Personal and Professional Papers of Faculty

  • Classroom material, research files, manuscripts of publications, correspondence, biographical material


  • Photographs, negatives, slides, digital images, video and audio in all formats, newspaper clippings

Things to consider:

  • The Archives does not take copies or duplicates, only original records. As an exception, the Archives will take up to two copies of University publications.
  • Only records that are going to be kept permanently by the Archives should be transferred. The Archives does not hold departmental records scheduled for disposal such as legal papers, medical records, or student financial records.
  • Certain objects pertaining to the University's history are accepted into the Archives, but objects are not actively collected. Objects will be evaluated on a case-by-case basis.
  • Once transferred to the Archives, the Archives staff has the right to deaccession material in the future.