Policy Statement
Employees are encouraged to serve on jury duty and fulfill their court-related, civic obligations. The University provides regular faculty or staff members paid time off to do so without change in status or loss of pay.
Reason for Policy
This policy outlines the regular employee summoned to jury duty receives time off with pay for the periods of absence from scheduled work as required by the court.
Who Is Governed by this Policy
Faculty and Staff
Policy
All WNE Staff members called for jury duty will be allowed absence without loss of pay for the period of service as a juror up to a period of ten (10) days in a two (2) year period. Time off for Jury Duty will be considered an excused absence and WNE will continue to pay the employee’s full salary.
The University reserves the right to ask the Court for a postponement from Jury Duty if, in the opinion of the Department Head, Supervisor, or Dean (“supervisor”), the employee’s services are essential during the time of Jury Duty.
When an employee is notified to report for Jury Duty, the employee must present a copy of the notice to their immediate supervisor upon receipt of the Jury Duty notice. Employees must present proof of service upon return from jury duty service.
Employees are required to report to work, or work remotely, on any day they are excused from Jury Duty or are excused from Jury Duty before 1:00 p.m.
Absences for Jury Duty should be reported on the Employee’s Time Card or in Self-Service as “JD”.
Procedure
When an employee is notified to report for Jury Duty, the employee must present a copy of the notice to their immediate supervisor. If a postponement is needed, the supervisor shall prepare a letter for the employee requesting a postponement from service.
Jury Duty pay is limited to ten (10) days in a two (2) year period.
Temporary and student employees are not eligible for Jury Duty pay.
Exempt employees using jury duty leave should report this exception time by choosing “jury duty” from the drop-down menu on their timesheet in Self-Service and filling in those hours in the “other” category.
For Non-Exempt employees using jury duty leave, supervisors must input the exception time for the employee as “jury duty.”
Document History
Policy Origination Date: July 24, 2023
Who Approved This Policy
Associate Vice President of Human Resources
Contact
Associate Director of Human Resources
Rivers Memorial